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How This Portal Works
Requirements Sheet — IBDFN's comprehensive checklist of documents needed for each application.Official Form ↗ — Links directly to the responsible government ministry or authority's online portal where official forms are obtained.IBDFN Intake Form — Start your engagement with IBDFN by submitting our intake form and we handle the rest.
All Services
Immigration
Mining
Energy
Environment
Fisheries
Agriculture
Business
Security
IT
Other
🌍 Immigration & Visa Permits
Governing Law: Immigration Control Act No. 7 of 1993 · Aliens Act No. 1 of 1937 · Authority: MHAISS
⛏️ Mining, Pegging & Mineral Rights
Governing Law: Minerals (Prospecting & Mining) Act No. 33 of 1992 · Authority: Ministry of Mines & Energy
Application / Permit Authority Duration Key Requirement Requirements Official Portal
Exclusive Prospecting Licence (EPL) Ministry of Mines & Energy 3 years (renewable) Geological motivation report Checklist MME Portal ↗ Mining Licence (ML) Ministry of Mines & Energy 25 years EIA, Financial assurance Checklist MME Portal ↗ Mining Claim Registration & Pegging Mining Commissioner Ongoing Pegging record, GPS coords Checklist MME Portal ↗ Artisanal & Small-Scale Mining Licence MME — ASSM Division 1 year (renewable) ID, Site description Checklist MME Portal ↗ Environmental Clearance (Mining) Ministry of Environment Per project Full EIA report Checklist MET Portal ↗ Mineral Dealer Certificate MME Annual Company registration, Tax clearance Checklist MME Portal ↗
🐟 Fisheries, Aquaculture & Marine Resources
Governing Law: Marine Resources Act No. 27 of 2000 · Aquaculture Act No. 18 of 2002 · Authority: MFMR
Application / Permit Authority Category Key Requirement Requirements Official Portal
Fishing Quota (Hake / Horse Mackerel) MFMR Commercial Quota Fishing rights motivation Checklist MFMR ↗ Fishing Quota (Crab / Lobster / Tuna) MFMR Commercial Quota Vessel details, TAC allocation Checklist MFMR ↗ Fishing Vessel Licence MFMR Vessel VMS compliance, vessel inspection Checklist MFMR ↗ Aquaculture Establishment Licence MFMR — Aquaculture Aquaculture EIA, Site plan, Species list Checklist MFMR ↗ Fish Processing Establishment MFMR Processing Hygiene certificate, Inspections Checklist MFMR ↗ Marine Resource Export Permit MFMR Trade Quota allocation, Product specs Checklist MFMR ↗ Inland Fisheries Licence MFMR — Inland Freshwater Water body ID, Gear list Checklist MFMR ↗
⚡ Energy, Electricity & Petroleum
Governing Law: Electricity Act No. 2 of 2007 · Petroleum Act No. 2 of 1991 · Authority: ECB / MME
Licence / Application Authority Category Key Requirement Requirements Portal
ECB Generation Licence Electricity Control Board Power Generation Technical specs, Financial capacity Checklist ECB ↗ ECB Distribution Licence ECB Distribution Service area, Tariff plan Checklist ECB ↗ Independent Power Producer (IPP) Licence ECB / NamPower Renewable Energy PPA, Resource assessment Checklist ECB ↗ Petroleum Exploration Licence MME — Petroleum Oil & Gas Work program, Financial assurance Checklist MME ↗ Petroleum Production Licence MME / NAMCOR Oil & Gas Field development plan, EIA Checklist MME ↗
💼 Business, Company & Trade Registration
Governing Law: Companies Act No. 28 of 2004 · CC Act No. 26 of 1988 · Foreign Investments Act No. 27 of 1990 · Authority: BIPA / NamRA
Application / Registration Authority Timeline Key Requirement Requirements Portal
Close Corporation (CC) Registration BIPA 3–5 days CC name, Members, MOA Checklist BIPA ↗ Private Company (Pty Ltd) Registration BIPA 5–10 days MOI, Directors, Shareholders Checklist BIPA ↗ Income Tax Registration NamRA 5 days Company registration cert. Checklist NamRA ↗ VAT Registration NamRA 10–14 days Annual turnover > N$500,000 Checklist NamRA ↗ SSC Employer Registration Social Security Commission 5 days Company details, Employee list Checklist SSC ↗ NIPDB Investment Registration NIPDB 14–21 days Investment plan, Capital proof Checklist NIPDB ↗ CPB Supplier Registration Central Procurement Board 10 days Tax clearance, Company docs Checklist CPB ↗
🌾 Agriculture, Water & Land
Governing Law: Agricultural Land Reform Act No. 6 of 1995 · Water Resources Management Act No. 11 of 2013 · Authority: MAWLR
Application / Permit Authority Category Key Requirement Requirements Portal
Agricultural Land Acquisition Consent MAWLR — Land Board Land Financial capacity, Business plan Checklist MAWLR ↗ Water Use Licence MAWLR — Water Resources Water Site plan, Water use motivation Checklist MAWLR ↗ Phytosanitary Export Certificate MAWLR — Plant Health Trade Inspection, Species list Checklist MAWLR ↗ Animal Import / Export Permit MAWLR — Veterinary Livestock Health certificate, Breed details Checklist MAWLR ↗
🌿 Environmental Clearance & EIA
Governing Law: Environmental Management Act No. 7 of 2007 · EIA Regulations GN 30/2012 · Authority: Ministry of Environment, Forestry & Tourism
Application / Document Authority Purpose Key Requirement Requirements Portal
EIA Notification / Registration Environmental Commissioner Project Registration Project description, Location Checklist MET ↗ Scoping Report Submission Environmental Commissioner EIA Phase 1 Terms of reference, IAP register Checklist MET ↗ Environmental Clearance Certificate (ECC) Environmental Commissioner Clearance Full EIA report, EMP Checklist MET ↗ Carbon Credit Registration (CCM) IBDFN / Tulive Registry Carbon Market Baseline, Monitoring plan Checklist IBDFN Form ↗
🛡️ Private Security Licences
Governing Law: Private Investigators and Security Guard Act No. 19 of 1998 · Arms and Ammunition Act No. 7 of 1996 · Authority: MSS / NAMPOL
Application Authority Category Key Requirement Requirements Portal
Security Company Registration Ministry of Safety & Security Company Directors, Insurance, Training Checklist MSS ↗ Security Guard Certificate MSS — Security Regulator Personnel Training certificate, Police clearance Checklist MSS ↗ Firearm Competency (Armed Guard) NAMPOL Firearms Training, NAMPOL evaluation Checklist NAMPOL ↗
💻 IT, Telecoms & Digital Licences
Governing Law: Communications Act No. 8 of 2009 · Electronic Transactions Act No. 4 of 2019 · Authority: CRAN
Licence Authority Category Key Requirement Requirements Portal
CRAN Individual Licence (ISP) CRAN — Namibia Internet Service Technical plan, Company reg. Checklist CRAN ↗ CRAN Class Licence (Broadcasting) CRAN Broadcasting Content policy, Studio specs Checklist CRAN ↗ Spectrum / Frequency Assignment CRAN Frequency Technical specs, Coordination Checklist CRAN ↗
🏗️ Construction, Tourism & Mapping
Governing Law: Town Planning Act · Tourism Act No. 21 of 2000 · Land Survey Act No. 33 of 1993
Application Authority Category Key Requirement Requirements Portal
Building Plan Approval City of Windhoek / Local Authority Construction Architect plans, Site plan Checklist CoW ↗ NCC Contractor Registration National Construction Council Contractor Grading criteria, Financial proof Checklist NCC ↗ Tourism Enterprise Registration (NTB) Namibia Tourism Board Tourism Premises, Staff, Safety plans Checklist NTB ↗ Cadastral Survey Approval Surveyor General Mapping Survey diagrams, Beacon record Checklist SG ↗
Let IBDFN Handle It All Not sure which form or permit you need? Fill in our intake form and our team will guide you from start to finish.